Recreatin Account in Outlook Imports Emails Again

May 14, 2022 Post a Comment

Restoring a pst-file of a POP3 business relationship on a new computer

I've backed upwardly my pst-file of my POP3 business relationship from my one-time computer and at present want to use it on my new estimator.

I've been told non to use the Import characteristic to restore my pst-file but to reuse information technology when setting up my business relationship in Outlook. That manner I should be able to keep my rules, view settings and various other personalization settings.

That sounds keen and I would adopt not to lose besides many of my settings but how exactly do I need to restore my POP3 pst-file to keep all these things?

When setting upwardly Outlook on your new computer or when you recreate your mail profile, information technology is indeed best to directly configure it with your original POP3 pst-file rather than connecting to information technology after.

If you lot created the fill-in of your pst-file as a direct re-create of the original rather than using an Export, and so you lot'll indeed find various customizations are all the same at that place after a proper restore.

While the instructions below will allow you to restore your pst-file with your rules intact, it never hurts to export your rules to a carve up rwz-file just in example.

Restore your pst-file to a convenient location

Before starting to configure Outlook, restore the pst-file to a location on your local hard disk which is convenient for y'all. For instance, identify them in a folder called Outlook files in your (My) Documents folder.

Do NOT identify it directly in the root of a drive such every bit directly under C:\. This could lead to permissions problems. Placing it in a manually created subfolder such as C:\MyData\ isn't an event. Even better would be to use a subfolder on a divide partition defended to your data such as D:\MyData\.

Also verify that after restoring the pst-file the Read-only file attribute isn't attack for it. To cheque this, right click on the file and choose Properties.

Outlook – Microsoft 365 subscription

When you are using Outlook as office of a Microsoft 365 subscription, re-using the pst-file when setting upward a POP3 account is fairly easy but involves a few specific steps.

Add together a new account; When this is the offset fourth dimension you showtime Outlook, you'll automatically become prompted to add an account.
Fill out your email address.
Select the "Advanced options" and select the option; Let me set up my account manually.
- This is to foreclose that your account will be added every bit an IMAP account (if available for your account) or that Outlook will create a new empty pst-file when POP3 settings are found.
Press the Connect push.
From the account selection dialog, select: Popular.
When prompted, provide the password for your business relationship and press Connect.
- If the connection fails at this point, you'll get prompted for your credentials again. Press the Cancel button and then select; Change Business relationship Settings.
Verify your POP3 business relationship settings or fill them out when zero was constitute.
At the bottom of the dialog, select the pick: Utilise an existing data file.
Scan to the pst-file.
Complete the account setup process.

The advanced Add Account process for POP3 account allows you to reuse your existing pst-file.

Notation i: Fifty-fifty though your rules are maintained this style, it is quite probable that you'll have to remap your "Motility to folder" rules. This usually comes down to selecting the rule, clicking on the folder name in the lesser pane and confirming the folder.

Note 2: If you restored a pst-file that was concluding used in Outlook 2007 or previous and had configured Outlook to leave a copy on the server, then your on-line emails will be redownloaded. For more info come across the "Dealing with Duplicates" section below.

Outlook 2010, Outlook 2013, Outlook 2016 and Outlook 2019

When adding your account, it is best to select the transmission account configuration. This is because Auto Account Setup would otherwise configure your account as an IMAP business relationship (if available for your business relationship) or create a new empty pst-file when POP3 settings are found.

After specifying your business relationship details, use the option "Deliver new messages to: Existing Outlook Information File" to direct it to your restored pst-file.

Directly configure Outlook to re-apply your original pst-file
when setting upwardly your POP3 account.

If you already have your account configured, you lot can use the Outlook 2007 instructions below as well but in Step 1 use;
File-> Account Settings-> Account Settings…

Note one: Even though your rules are maintained this fashion, it is quite likely that you'll have to remap your "Move to binder" rules. This unremarkably comes down to selecting the rule, clicking on the binder name in the lesser pane and confirming the binder.

Note 2: If you restored a pst-file that was last used in Outlook 2007 or previous and had configured Outlook to leave a copy on the server, then your on-line emails will be redownloaded. For more than info see the "Dealing with Duplicates" section below.

Outlook 2007

The reconfiguration process for Outlook 2007 is quite precise or otherwise you could lose some settings which are kept within your pst-file such as Message Rules and Custom Views.

After adding your POP3 account, cull Tools-> Account Settings…
On the Data Files tab, press Add together…
Confirm the "New Outlook Data File" dialog
Browse to the location of the restored pst-file.
Select and open it.
Confirm the "Personal Folders" dialog or optionally alter the Name field.
Verify that the pst-file you just added is selected.
Press the Set as Default button.
Confirm the warning that you go.
Restart Outlook.

Changing the default pst-file to your original pst-file.

Later restarting Outlook, you can remove the newly created empty pst-file via;
Tools-> Business relationship Settings…-> tab Data Files-> select the pst-file-> Remove

Note one: It is important that y'all do not close the Business relationship Settings dialog during this procedure and do not connect to the pst-file via File-> Open up-> Outlook Information File…
Doing so will result in the loss of various meta data (including rules!) of the restored pst-file.

Notation two: Fifty-fifty though your rules are maintained this way, information technology is quite likely that yous'll have to remap your "Move to folder" rules. This usually comes downwardly to selecting the rule, clicking on the folder name in the bottom pane and confirming the binder.

Note iii: If you previously had Outlook configured to leave a copy on the server, and so your on-line emails will be redownloaded. For more info meet the "Dealing with Duplicates" department below.

Dealing with duplicates

When you restored a pst-file from Outlook 2007 or previous and had your POP3 account on your previous reckoner configured to leave a copy on the server, and then the emails that are bachelor in the Inbox binder of the mailbox on server will exist redownloaded. To forestall this, see Don't re-download all emails.

If your emails already got redownloaded, see Make clean up duplicates after emails got redownloaded.

What's non included in the pst-file

While more and more settings of Outlook are stored inside the pst-file, there are various files and settings which are non included that y'all want to accept notation of such as;